President Jack Smith opened the May 3, 2004, meeting of the Avon Historical Society at 7:00 p.m. at The Old Town Hall with 37 members and guests present.
As the first order of business he asked the secretary to read the minutes of the previous meeting of April 5, 2004. Following the reading of the minutes Jack asked if there were any additions or corrections to the minutes as read. There being none a motion to approve the minutes was made by Lynette Bock and Mike Wolf and by voice vote unanimously approved.
Jack then asked Barb Wolf for the treasurer's report and she reported that as of this evening there is a balance of $1,875.43 in the checking account. Our money market account currently has a balance of $5,974.42. The president asked the members if there were any outstanding bills to present to the treasurer this evening Theresa Szippl presented the bill for the public address system in the amount of $419.34 which included a 10% discount because we are a historical society.
Jack then had a few wrap-up comments regarding the recent Spring Fling Celebration. He reported that there was a very good crowd this year, much better than last year and that many people came through The Old Town Hall during the weekend.
Bob Gates was then asked to report on the Landmarks Preservation Committee activities. Bob stated that not much has been done because they have no funds to operate with. The budget needs to be run through the finance committee and then council. Until they get some money in a checking account they can't go any farther. No further date has been set for meetings until the financing gets out of council and the finance committee.
Rodney Bock next reported that he had done some exploring and it was determined that if we purchased the TV and DVD/VCR through Costco here in town, that they would give us a discount and the cost of the TV would be approximately $450.00 and the DVD/VCR would cost about $120.00. Jack stated that he would meet with Rodney after the meeting to supply him with our 501C3 number and a membership card for Costco
The President next reported on the Arcadia picture book project and stated that he had supplied stills that were in our original slide presentation now in video and supplied all this to Mike Vasiloff. He was going to convert the slides to a form we could take into any drug store and get them printed out. We will have more updates on this project at the next meeting.
Next there was a discussion regarding the upcoming Duct Tape Festival planned for this summer at the new Veteran's Memorial Park. It was decided that due to the fact that we are on the parade route, that we would open our doors open to the public and would be running our videos.
Regarding participation in the parade, following a discussion it was decided that the Avon Historical Society would have a 'float' of some kind and participate in the parade. Also, it was learned that we could purchase nice signs with Avon Historical Society printed on it for about $20.00. A motion was made by Rodney Bock and seconded by Bob Gates to purchase these signs, which motion was unanimously approved by the members present.
A further discussion suggested we gather some old artifacts such as spinning wheels, etc., to decorate the float. Several of the members also offered their heirloom period dresses if anyone wanted to borrow them to wear on our float.
Ralph White volunteered to drive his antique truck in the parade as our float with the signs. Jack Smith said he would ask John Yagoda to let us use some of his Heritage School art club duct tape animals with Ralph's truck.
Theresa Szippl then stated that it would be a simple enough venture for us to sell bottled water and canned pop right out our front door during the parade and this would be a very easy way for us to replenish our treasury for some of our recent purchases and if we had any left over, it would be very easy to get rid of it the following week during the Aunt Teak & Uncle Junk sale in the city. A motion to approve this sale of pop and water was made by John Eldred and seconded by Ruth Plas and by voice vote unanimously approved by the members present. Please give us your name if you would be able to help sell the water and pop on either of these weekends.
Next Jack wanted to remind everyone that on June 13th there would be an open house and 40th anniversary celebration of The Avon Historical Society at the home of Dr. Del and Jean Fischer on Stoney Ridge Road from 2 to 4:30 p.m. Jean has already made some phone calls to line up her committee and they will be handling the refreshments and look into renting a tent for the event.
[Due to Del's operation, the open house has been postponed until Sunday, September 19,2004]
A motion was made by Theresa Szippl and seconded by Mike Wolf to approve the purchase of food and the tent for the celebration which motion was unanimously approved by the members present. Everyone was reminded that this is for members of The Avon Historical Society only, and not open to the public. Everyone would be contacted and give the details and be asked to contact Jean at 934-6106 so that we have an exact count for the event.
Next the meeting moved on to the election of officers for the upcoming 2-year term. Trustee Mike Wolf presented the following slate of nominees for election: President, Jack Smith; Vice-President, Dottie Eldred; Secretary, Nancy McGhee; and Treasurer, Barb Wolf. Jack then asked if there were any other nominations from the floor and there being none a motion was made by Mike Wolf to close the nominations and cast a unanimous vote for the candidates nominated, which motion was seconded by Rodney Bock and thereafter unanimously approved by the members present.
There being no further business to present at the meeting Jack entertained a motion from John Eldred to adjourn the meeting which motion was seconded by Barb Wolf and by voice vote unanimously approved.
The President then introduced tonight's speaker, Ed Herdendorf, former OSU Professor who will present the history of the Garfield House in Sheffield Village where he and his wife presently reside.
Respectfully submitted, Nancy McGhee, Secretary
PROPOSED AVON HISTORICAL SOCIETY AGENDA
Wednesday, September 1, 2004
Reading of minutes of meeting of May 3, 2004. Motion to approve and second.
A. Any outstanding bills to present.
III. Old Business
A. Discussion of our club's participation in the Avon Duct Tape Festival in June, Theresa Szippl
B. Report from the Landmarks Preservation Commission, Bob Gates
C. Update - Arcadia Picture Book Project, Jack Smith
D. Norton S. Townshend video committee, Del Fischer
E. Comments regarding 40th Anniversary celebration of The Avon Historical Society
IV. New Business
V. Motion to Adjourn and Second